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Recruiting Operations Specialist

San Francisco, CA
Full Time

Scale’s Talent Acquisition team is an integral part of the organization’s success. In this role, you will focus on data and reporting, headcount management, and other recruiting operations related things (e.g., systems and processes, compliance, candidate experience). You have strong analytical skills and a clear understanding of how data flows between systems. You will work directly with other leaders on Recruiting, People, Finance, etc. 

You will:

  • In the beginning dedicate 75% of your time helping on Recruiting Ops asks for our EPD (Engineering Product Design) department, which includes:
    • Managing and tracking headcount
    • Creating and analyzing data reports and dashboards
    • Maintaining data cleanliness in our systems, hiring plans, JDs, offer details, etc.
    • Collaborating with stakeholders to build out and improve data infrastructure and reporting
  • Help troubleshoot issues for recruiting systems (ATS: Greenhouse) and processes
  • Come into the SFHQ office twice a week

Ideally you’d have:

  • 3+ years of experience working in Recruiting Operations at a rapidly growing company
  • Strong knowledge of Google Sheets/Excel (VLOOKUP, queries, pivot tables, data validation, conditional formatting, filters, etc.)
  • Demonstrated ability to pull and manipulate data sets, analyze existing processes, and identify opportunities for process improvement
  • Must have an understanding of Recruiting Pipelines, Funnels, and Conversion metrics
  • Experience with an ATS (preferably Greenhouse)
  • Excellent communication skills—written and verbal, and the ability to adjust based on the audience
  • Strong attention to detail

Nice to Haves:

  • Experience with various TA tools such as ModernLoop, Headcount365, Gem, and LinkedIn
  • Experience with SQL
  • Previous startup experience

The base salary range for this full-time position in San Francisco, CA is $92,000 - $110,400. Compensation packages at Scale include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.Scale employees are also granted Stock Options that are awarded upon board of director approval. You’ll also receive benefits including, but not limited to: Comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.

About Us:

At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to make that happen faster across every industry, and our team is transforming how organizations build and deploy AI.  Our products power the world's most advanced LLMs, generative models, and computer vision models. We are trusted by generative AI companies such as OpenAI, Meta, and Microsoft, government agencies like the U.S. Army and U.S. Air Force, and enterprises including GM and Accenture. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an affirmative action employer and inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status. 

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data.

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