As we accelerate the development of AI, we’re investing in the growth of our team and looking for an Executive Assistant to support our leadership team. You’ll be a strategic partner who will primarily handle calendars and scheduling for a couple of our busiest leaders along with some additional administrative tasks.
We’re looking for someone who enjoys streamlining hectic days, anticipating and adapting to the needs of our leaders, and thriving in a fast-moving environment.
We value someone who is an extremely strong communicator, self-starter, incredibly organized, flexible, and can maintain strong internal and external relationships in a chaotic environment.
Responsibilities:
- Support 2-3 members of the leadership team.
- Manage leaders' day-to-day calendars and travel coordination (90%)
- Act as a primary point of contact for all internal and external stakeholders on matters pertaining to these leaders.
- Champion organization and execution of the leaders' team initiatives and activities (i.e. hackathons, team events, onsite planning, etc.)
Requirements
- BA / BS degree or equivalent work experience.
- Minimum 3-5 years of experience supporting busy leaders in a similar industry.
- Work onsite in our SFHQ 3-5 days a week depending on which leader you support.
- Strong raw scheduling and coordination skills.
- Efficient and effective communication skills and ability to interact with internal and external partners.
- Fantastic organizational skills and great follow through on tasks.
Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training. Scale employees in eligible roles are also granted equity based compensation, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant. You’ll also receive benefits including, but not limited to: Comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.
PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.
About Us:
At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to make that happen faster across every industry, and our team is transforming how organizations build and deploy AI. Our products power the world's most advanced LLMs, generative models, and computer vision models. We are trusted by generative AI companies such as OpenAI, Meta, and Microsoft, government agencies like the U.S. Army and U.S. Air Force, and enterprises including GM and Accenture. We are expanding our team to accelerate the development of AI applications.
We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an affirmative action employer and inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.
We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.
We comply with the United States Department of Labor's Pay Transparency provision.
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